Audit trails
Every change, on the record
A CMMS audit trail that logs who changed your assets, parts and work orders, when they did it and from which device, without anyone filling in a form. Every value before and after is kept in plain words, and every work order step shows who moved it and when.
Be ready for every audit
Every record keeps its own story
Who did it, when and what changed — kept on each record, so you can answer any auditor’s question in minutes.
Every step, with who and when
WO-1182 · Spindle bearing inspection
In Review → Completed
Priya Nair · 25 Sep, 10:31
In Progress → In Review
Arjun Mehta · 25 Sep, 09:05
Created as Open
Priya Nair · 24 Sep, 11:02
Created, changed and retired
CNC Lathe CNC-04
Criticality High → Critical
Priya Nair · 25 Sep, 10:42
Location Bay 2 → Bay 3
Priya Nair · 25 Sep, 10:42
Created
Priya Nair · 12 Mar 2026
Every version kept
Lathe monthly PM
v4 saved as draft
Priya Nair · 20 Sep
v3 published
Arjun Mehta · 02 Sep
v2 published
Priya Nair · 14 May
Every stock movement counted
BRG-6205 · Deep groove bearing
Stock −2 (used on WO-1182)
Arjun Mehta · 25 Sep, 10:20
Stock +10
S. Iyer · 18 Sep, 15:40
Part created
Priya Nair · 12 Mar 2026
- Can’t be edited or deleted — admins included
- Export the trail or one asset’s history as a PDF
What gets recorded
See exactly what changed
Every entry answers the five questions an auditor asks — without anyone writing it down.
- Who? The person, by name and role.
- When? To the second.
- From where? Web or mobile, and the device.
- Why? The reason they gave.
- What? Every value, before and after.
MachDatum Mobile
The history travels with the technician
On iOS and Android, the asset’s audit card and each work order’s history are one tap away on the shop floor.
On the floor
Scan the asset’s QR code, open the record and see who touched it last — before you pick up a tool.
Same record
The phone shows the same history the web app does — nothing to sync by hand.
Notifications
Every alert the system sends is on record too
Emails and push notifications are logged with who received them, whether they arrived and when — so you can show that the right person was told.
Email notifications
Emails, sent and logged
Spindle bearing inspection - Work Order Assignment
MachDatum CMMSto arjun.mehta@acmeplant.com10:05Acme Plant
Work Order Assigned
You have been assigned a new work order. Please review the details below and begin work when ready.
Do not reply. Automated notification from MachDatum CMMS.
Every email the system sends is logged with its recipient, status and send time.
Push notifications
Push notifications, sent and logged
10:05
Friday, 25 September
MachDatumnowWork Order Assigned
“Spindle bearing inspection” from Priya Nair • High Priority • Due tomorrow
MachDatum12m agoWO-1182 moved to In Review
Arjun Mehta submitted “Spindle bearing inspection”
Every push is logged with its recipient, status, platform and time.
Alerts and exports
Hear about the changes that matter
Pick the changes you want to know about and who should hear, by email, push or your team’s chat. Send the audit trail to your own systems on a schedule.
Audit alerts
Tell the right person, straight away
Turn each alert on or off. A weekly PDF of last week’s changes can go to the plant manager.
Exports
Send the audit trail to your systems
Scheduled export
The audit trail as CSV or PDF, every day, week or month, to email or your file storage.
Weekly · PDF · quality@acmeplant.com
Export on demand
Filter the list, then export exactly what the auditor asked for.
Last 90 days · CNC-04 · CSV
Webhook to IT security
Every entry sent as it happens to your security team’s monitoring (SIEM).
Connected · last sent 10:42
Scheduled CSV or PDF exports for quality, and a live feed for IT security.
Frequently asked questions
It’s a record of who changed maintenance data, what they did and when. In MachDatum, changes to assets, parts and work orders are logged automatically with the user, time, IP address and device.
See your maintenance history in MachDatum
30 minutes, your own equipment, no obligation.