AI-powered Maintenance OS. From insight to action
Transform maintenance intelligence into faster decisions, better reliability, and less downtime
MachDatum AI
Your maintenance team shouldn’t be your data entry team.
Calls, paper and photos in. Records out.MachDatum AI turns calls, paper, photos and spreadsheets into work orders, checklists and records. Your team checks them, then gets back to maintenance.
A breakdown, reported by phone
HP-04 is leaking. Nothing is written down.
WaitingAI is drafting…WO-033 createdWork orders →A PM sheet, filled in on paper
It goes in a drawer, and nobody reads it.
WaitingAI is drafting…Checklist added to the PMPM plans →A new chiller, missing from the register
Model, serial and manuals: all blank.
WaitingAI is drafting…CHL-02 registeredAssets →A question only one person can answer
Ryan is on leave. The manual is lost.
WaitingAI is drafting…Answered from the manualAssets →A sign-off, stuck in an email thread
Seven replies, three days, still waiting.
WaitingAI is drafting…Workflow readyWorkflows →
Demo: each job on the pile is handed to a MachDatum AI assistant (Work Order AI, Checklist AI, Asset AI, Knowledge AI, Workflow AI), which drafts a work order, checklist, asset record, answer or workflow for the team to approve.
The MachDatum CMMS
Plan. Fix. Track. All in MachDatum CMMS.
PM, work orders and assets in one system.Preventive maintenance, work orders and assets, connected in one system your team will actually use.
Maintenance that happens before the breakdown.
Schedule PM by calendar or meter. When a plan is due, the work order raises itself.
- Recurring plans by calendar or meter
- Work orders raised when a plan is due
- Recurring plans by calendar or meter
- Work orders raised when a plan is due
Every job, from request to resolution.
Raise a work order in seconds, assign it, and watch it move through your own workflow, with comments, photos and checklists on the job.
- Raised and closed from web or mobile
- Every transition logged automatically
- Raised and closed from web or mobile
- Every transition logged automatically
One record for every machine.
Location, criticality, documents and full history, one QR scan away on the floor.
- Custom asset types and fields
- QR labels that open the asset on mobile
- Custom asset types and fields
- QR labels that open the asset on mobile
Dashboards with MachDatum AI
Ask once. See everything.
Ask a question, get the whole dashboard.PM compliance, backlog, MTBF, downtime. MachDatum AI builds the dashboard from your own work orders in seconds and tells you what changed and why.
Line 2 · Preventive maintenance
Built by MachDatum AI from PM plans and work orders, last 8 weeks
MachDatum Mobile
Every job, right in your pocket
Scan, report by voice, work the checklist, close the job.Work orders, PM, assets and checklists on iPhone and Android. Scan the asset, report the fault by voice, work the checklist and close the job, without leaving the shop floor.
Explore MachDatum Mobile
1 · Asset scan
Scan the QR tag
The asset opens, ready to act.
2 · MachDatum AI
Say what’s wrong
AI drafts the work order.
3 · Work orders
It’s on your list
Assigned, with the due date.
4 · Checklists
Work the checklist
Pass each task, add the photo.
5 · Push alerts
Close the job
The team gets a push alert.
More in MachDatum CMMS
The tools around every work order.
Checklists, parts, workflows and more, on every job.Checklists, parts, workflows, locations, audit trail and reports, all connected to the jobs and assets they belong to.
Machine monitoring · ThingConnect
Machine monitoring to work orders
A machine alarm opens a work order on its own.When a ThingConnect reading crosses a limit or a controller raises an alarm, a work order opens on that asset with the reading attached.
- Controller alarms and long stops raise jobs
- Sensor limits on older machines via RS485 converters
- Predictive maintenance flags wear before a breakdown
ThingConnect · Machining bayLiveCNC Lathe CNC-04
Spindle · sensor via MDIM-485
Vibration
7.8mm/s
Load
112%
OEE
71%
Spindle vibration limit 6.0 mm/s
Spindle overload
Controller alarm
MachDatum CMMS · WO-1046CNC-04 vibration above limit
Created by ThingConnect · 14:05
Priority
High
Reading
7.8mm/s
Due by
16:00
Checklist 6 steps
- Stop the machine and lock out
- Check spindle bearings
- Check belt tension
- Test run and close the job
Tom Baker
Technician · notified
ThingConnect · Machining bayLiveCNC Lathe CNC-04
Spindle · sensor via MDIM-485
Vibration
7.8mm/s
Load
112%
OEE
71%
Spindle vibration limit 6.0 mm/s
Spindle overload
Controller alarm
MachDatum CMMS · WO-1046CNC-04 vibration above limit
Created by ThingConnect · 14:05
Priority
High
Reading
7.8mm/s
Due by
16:00
Checklist 6 steps
- Stop the machine and lock out
- Check spindle bearings
- Check belt tension
- Test run and close the job
Tom Baker
Technician · notified
Older machine with no network port?
Our MDIM-485 RS485 converters connect it to ThingConnect over Modbus.
How it compares
MachDatum vs the alternatives
MachDatum, a typical CMMS and a spreadsheet, side by side.What you get with MachDatum, a typical CMMS, or the spreadsheet you are using now.
From the blog
Maintenance know-how from the floor
PM, breakdowns and the metrics that matter.PM schedules, breakdowns and the metrics that matter, written for the people who keep the floor running.
Cycle time formula: calculation, worked examples, and cycle time vs takt time
Cycle Time = Net Production Time ÷ Units Produced. Worked examples, the cycle time vs takt time vs lead time distinction, and what actually moves the number.
4 Oct 2026 · 8 min read
O&M meaning: what operations and maintenance actually covers
O&M stands for Operations and Maintenance — running a facility day to day, plus the maintenance that keeps it running, and exactly how it differs from an AMC.
24 Sept 2026 · 8 min read
Forklift maintenance: the OSHA daily-inspection and record-keeping system
Forklift maintenance under OSHA 1910.178(q) is two connected obligations: a daily pre-shift inspection and a maintenance record. What each requires, and where plants disconnect them.
21 Sept 2026 · 5 min readFrequently asked questions
Less than a week. We help you configure your first asset types and location hierarchy, seed a few assets, and run your first work order. Most teams are operational within 2–3 days.
Get started
Requests piling up? Watch MachDatum AI turn them into work that gets done.
30 minutes, your own equipment, no obligation.